Wholesale Distribution Protect your margin on every order
Buy, pay suppliers, bill customers, collect and close the books on one system, so overcharges, short payments and slow collections stop eating into thin margins.
Cash today
$412,600
Coming in · 30 days
$186,400
Going out · 30 days
$142,900
Know what is paid
Match incoming payments to customer invoices, so you can distinguish settled balances from amounts still owed.
Short payments caught early
See the amount owed alongside the amount received. Investigate fees or deductions with the original records in reach.
Pay suppliers without squeezing cash
See supplier payment runs beside the customer payments you expect, so a tight week shows up before it arrives.
Where distributors lose margin, and how Viacle keeps it
Illustrative
Pay for what arrived, at the price you agreed
Every supplier bill is checked against its order and what was received. A short delivery or a higher price is held before any money moves.
Illustrative
Overseas suppliers, with the cost known upfront
See the exchange rate and fee before you send. The books record both, and the supplier's balance clears to zero.
Illustrative
US Inc.
$820,000
UK Ltd.
£210,000
EU GmbH
€140,000
Every branch and entity in one set of numbers
Each company keeps its own books, and consolidated statements are ready without a spreadsheet.
Recover what you overpaid.
Pay only what you owe.
When you pay hundreds of supplier bills a month, small overcharges add up. Viacle checks each bill against its order, the agreed price and the payments already made, so duplicates, unused credits and price differences are found and can be claimed back.
- $2,460Confidence: HighConfirmed · refund requested
Paid twice
Bill #B-1188 · Northline Freight · one bill, two payments
- $1,150Confidence: HighConfirmed · applied to the next bill
Supplier credit never used
Credit note CN-207 · Brightway Office Supply
- $780Confidence: MediumNeeds evidence · price change not on file
Billed above the agreed price
Bill #C-5402 · 120 seats at $48.50, agreed $42.00
- $4,000Confidence: —Dismissed · a deposit, not a duplicate
Looked like a duplicate
Bill #D-0915 · Harlow Works · deposit, then final bill
Confirmed
$3,610
Waiting on evidence
$780
Dismissed · not counted
$4,000
A finding only counts once the records prove it.
- Get back money you've already overpaid
- Act only on what's proven
- Every finding comes with its evidence
Questions finance leaders ask
Is Viacle an ERP for wholesale distribution?
Viacle is the financial side of an ERP for distributors: accounting and the general ledger, purchasing, accounts payable, accounts receivable, payments and cash, with multi-entity consolidation, all in one system. It doesn't manage inventory, stock levels, warehouses or item costs, so those stay in the system you use for them.
When has a distributor outgrown entry-level accounting software?
Usually when the books stop being the hard part. Supplier bills are approved over email, prices are checked in spreadsheets, payments go out from a separate bank portal, short payments are traced by hand, and closing the month means stitching several tools together. That's the point to move purchasing, payments, cash and accounting onto one system.
How do distributors stop overpaying suppliers?
By checking every bill before it's paid and reviewing what has already gone out. Viacle matches each bill to its order, what was received and the agreed price, holds anything that doesn't match, and flags duplicate payments and unused supplier credits so they can be claimed back.
How does Viacle handle customer deductions and short payments?
The amount received is shown beside the amount owed, so a short payment is caught when it arrives. The invoice and its records are in reach, so your team can tell a fee from a deduction or a mistake before anything is written off.
Can Viacle pay overseas suppliers in their own currency?
Yes. You see the exchange rate and fee before you send, and the payment posts to the books with its exchange difference and fee, so the supplier's balance clears to zero.