Procurement
Control spend before it happens
From request to approval, order, receipt, bill and payment, every purchase stays on one record that ends in your books.
- ✓01
Request
Laptops × 6
IT team
- ✓02
Approve
€9,000 · est. $9,720
Within Q4 budget
- ✓03
Order
PO-2087 sent
Alder Tech GmbH
- ✓04
Receive
6 of 6 delivered
Confirmed
- ✓05
Match
Bill #A-311 = order = receipt
€9,000 each
- ✓06
Pay & record
$9,780 · JE-5521
Incl. FX and fee
Procure to pay, without the gaps
Illustrative
Pay only what you ordered and received
Every bill is checked against its order and receipt. A mismatch is held before money moves, not found after.
Illustrative
Budgets that hold
See what's committed on open orders, not just what's already spent.
Illustrative
Suppliers in one place
Details, orders, bills and payment history together, ready when you need them.
Questions finance leaders ask
What is procurement software used for?
Procurement software controls how a business buys: requests, approvals, purchase orders and supplier records. In Viacle it shares one record with accounts payable, payments and accounting, so procure-to-pay runs end to end and every purchase stays connected through to the books.
What is the procure-to-pay process?
Procure-to-pay covers every step from a purchase request to the supplier being paid and the payment recorded: request, approval, purchase order, receipt, bill, match, payment and accounting. In Viacle those steps stay on one record, so nothing is re-keyed between them.
How does Viacle keep spending within budget?
Requests are approved against budget before an order is placed, and committed spend on open orders is shown alongside what's already been spent, so a budget can't be quietly overrun.
What happens when a supplier bill doesn't match the order?
The bill is held before any money moves, showing exactly which line is off and by how much. Someone then approves it with a reason, asks the supplier for a corrected bill or credit note, or amends the order.